Invoices and Labels

fredfillah · December 11, 2003

Over time, as your store has success, you develop shortcuts and streamline your processes for shipping out orders. When I first started, I was cutting/pasting the entire order into a Word doc so that I could use a custom format. Label printing was also a VERY manual process. This is very time consuming and doesn't scale as your business grows.

As we have been more successful (processing 300+ orders/day at peak), this approach was clearly not scaling.

So, I decided to employ a strategy used by Amazon, QVC and HSN.

I found printing paper that had 2 labels integrated on the top half, and blank paper at the bottom.
I reformatted admin/invoice.php to align to the new paper.
Now I have the ability, as I print the packing slip, to print the shipping label AND a return label (in the event the customer wants to return the product), all on one sheet of paper.

This has saved an unbelievable amount of time in order processing.

harborsales · December 11, 2003

Thanks for the tip, I was wondering how you reformatted admin/invoice.php to align to the new paper?

Thanks

Mike

fredfillah · December 11, 2003

Here's my admin/invoice.php. You may have to do some slight tweaking ;)

<?php
/*
 $Id: invoice.php,v 1.4 2003/02/16 13:40:33 thomasamoulton Exp $

 osCommerce, Open Source E-Commerce Solutions
 http://www.oscommerce.com

 Copyright (c) 2002 osCommerce

 Released under the GNU General Public License
*/

 require('includes/application_top.php');

 require(DIR_WS_CLASSES . 'currencies.php');
 $currencies = new currencies();

 $oID = tep_db_prepare_input($HTTP_GET_VARS['oID']);
 $orders_query = tep_db_query("select orders_id from " . TABLE_ORDERS . " where orders_id = '" . tep_db_input($oID) . "'");

 include(DIR_WS_CLASSES . 'order.php');
 $order = new order($oID);
?>
<!doctype html public "-//W3C//DTD HTML 4.01 Transitional//EN">
<html <?php echo HTML_PARAMS; ?>>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=<?php echo CHARSET; ?>">
<title>Storename Packing Slip: Order <?php echo $oID; ?></title>
<link rel="stylesheet" type="text/css" href="includes/stylesheet.css">
</head>
<body marginwidth="0" marginheight="0" topmargin="0" bottommargin="0" leftmargin="0" rightmargin="0" bgcolor="#FFFFFF">

<!-- body_text //-->
<table border="0" width="100%" cellspacing="0" cellpadding="2">
 <tr>
   <table border="0" width="100%" cellspacing="0" cellpadding="2">
   <tr>
     <td><?php echo tep_draw_separator('pixel_trans.gif', '1', '150'); ?></td>
     <!-- shipping label //-->
     <td valign="top">
       <table border="0" width="300" cellspacing="0" cellpadding="2">
       <tr><td class="smallText">Shipping Label<img src="images/arrow_rd.gif" border="0"></td></tr>
       <tr><td class="main"><br><?php echo nl2br(STORE_NAME_ADDRESS); ?></td></tr>
       <tr><td colspan="2"><img src="images/dash.gif" border="0"></td></tr>
       <tr><td class="main"><?php echo "<br><b>TO:<dl><dd>"; echo tep_address_format($order->delivery['format_id'], $order->delivery, 1, ' ', '<br>'); echo "</dl>" ?></td></tr>
       <tr><td class="smallText" align="right"><br><br>Order Number: <?php echo $oID; ?></td></tr>
       </table>
     </td>
     <td><?php echo tep_draw_separator('pixel_trans.gif', '50', '1'); ?></td>
     <!-- return label //-->
     <td><?php echo tep_draw_separator('pixel_trans.gif', '1', '150'); ?></td>
     <td valign="top">
       <table border="0" width="300" cellspacing="0" cellpadding="2">
       <tr><td class="smallText">Return Label<img src="images/arrow_rd.gif" border="0"></td></tr>
       <tr><td class="main"><?php echo "<br>"; echo tep_address_format($order->delivery['format_id'], $order->delivery, 1, ' ', '<br>'); ?></td></tr>
       <tr><td colspan="2"><img src="images/dash.gif" border="0"></td></tr>
       <tr><td class="main"><br><b>TO:<dl><dd><?php echo nl2br(STORE_NAME_ADDRESS); ?></dl></td></tr>
       <tr><td class="smallText" align="right"><br><br>Order Number: <?php echo $oID; ?></td></tr>
       </table>
     </td>
     <td><?php echo tep_draw_separator('pixel_trans.gif', '1', '150'); ?></td>
   </tr>
   <tr><td class="smallText" colspan="5"><br><br><i>For your convenience, we've provided a return label in the event you are not satisfied with our product. Please see our shipping and returns policy by visiting <u>http://www.StoreName.com/shipping.php</u></i><br></td></tr>
   </table>
 </tr>
 <tr>
   <td><table width="100%" border="0" cellspacing="0" cellpadding="2">
     <tr>
       <td colspan="2"><?php echo tep_draw_separator(); ?></td>
     </tr>
     <tr>
       <td class="pageHeading">Order Number: <?php echo $oID; ?></td>
     </tr>
     <tr>
       <td valign="top"><table width="100%" border="0" cellspacing="0" cellpadding="2">
         <tr>
           <td class="main"><b><?php echo ENTRY_SOLD_TO; ?></b></td>
         </tr>
         <tr>
           <td class="main"><?php echo tep_address_format($order->customer['format_id'], $order->customer, 1, ' ', '<br>'); ?></td>
         </tr>
         <tr>
           <td><?php echo tep_draw_separator('pixel_trans.gif', '1', '5'); ?></td>
         </tr>
         <tr>
           <td class="main"><?php echo $order->customer['telephone']; ?></td>
         </tr>
         <tr>
           <td class="main"><?php echo '<a href="mailto:' . $order->customer['email_address'] . '"><u>' . $order->customer['email_address'] . '</u></a>'; ?></td>
         </tr>
       </table></td>
       <td valign="top"><table width="100%" border="0" cellspacing="0" cellpadding="2">
         <tr>
           <td class="main"><b><?php echo ENTRY_SHIP_TO; ?></b></td>
         </tr>
         <tr>
           <td class="main"><?php echo tep_address_format($order->delivery['format_id'], $order->delivery, 1, ' ', '<br>'); ?></td>
         </tr>
       </table></td>
     </tr>
   </table></td>
 </tr>
 <tr>
   <td><?php echo tep_draw_separator('pixel_trans.gif', '1', '10'); ?></td>
 </tr>
 <tr>
   <td><table border="0" cellspacing="0" cellpadding="2">
     <tr>
       <td class="main"><b><?php echo ENTRY_PAYMENT_METHOD; ?></b></td>
       <td class="main"><?php echo $order->info['payment_method']; ?></td>
     </tr>
   </table></td>
 </tr>
 <tr>
   <td><?php echo tep_draw_separator('pixel_trans.gif', '1', '10'); ?></td>
 </tr>
 <tr>
   <td><table border="0" width="100%" cellspacing="0" cellpadding="2">
     <tr class="dataTableHeadingRow">
       <td class="dataTableHeadingContent" colspan="2"><?php echo TABLE_HEADING_PRODUCTS; ?></td>
       <td class="dataTableHeadingContent"><?php echo TABLE_HEADING_PRODUCTS_MODEL; ?></td>
       <td class="dataTableHeadingContent" align="right"><?php echo TABLE_HEADING_TAX; ?></td>
       <td class="dataTableHeadingContent" align="right"><?php echo TABLE_HEADING_PRICE_EXCLUDING_TAX; ?></td>
       <td class="dataTableHeadingContent" align="right"><?php echo TABLE_HEADING_PRICE_INCLUDING_TAX; ?></td>
       <td class="dataTableHeadingContent" align="right"><?php echo TABLE_HEADING_TOTAL_EXCLUDING_TAX; ?></td>
       <td class="dataTableHeadingContent" align="right"><?php echo TABLE_HEADING_TOTAL_INCLUDING_TAX; ?></td>
     </tr>
<?php
   for ($i = 0, $n = sizeof($order->products); $i < $n; $i++) {
     echo '      <tr class="dataTableRow">' . "\n" .
          '        <td class="dataTableContent" valign="top" align="right">' . $order->products[$i]['qty'] . ' x</td>' . "\n" .
          '        <td class="dataTableContent" valign="top">' . $order->products[$i]['name'];

     if ( ($k = sizeof($order->products[$i]['attributes'])) > 0) {
       for ($j = 0; $j < $k; $j++) {
         echo '<br><nobr><small> <i> - ' . $order->products[$i]['attributes'][$j]['option'] . ': ' . $order->products[$i]['attributes'][$j]['value'];
         if ($order->products[$i]['attributes'][$j]['price'] != '0') echo ' (' . $order->products[$i]['attributes'][$j]['prefix'] . $currencies->format($order->products[$i]['attributes'][$j]['price'] * $order->products[$i]['qty'], true, $order->info['currency'], $order->info['currency_value']) . ')';
         echo '</i></small></nobr>';
       }
     }

     echo '        </td>' . "\n" .
          '        <td class="dataTableContent" valign="top">' . $order->products[$i]['model'] . '</td>' . "\n";
     echo '        <td class="dataTableContent" align="right" valign="top">' . tep_display_tax_value($order->products[$i]['tax']) . '%</td>' . "\n" .
          '        <td class="dataTableContent" align="right" valign="top"><b>' . $currencies->format($order->products[$i]['final_price'], true, $order->info['currency'], $order->info['currency_value']) . '</b></td>' . "\n" .
          '        <td class="dataTableContent" align="right" valign="top"><b>' . $currencies->format(tep_add_tax($order->products[$i]['final_price'], $order->products[$i]['tax']), true, $order->info['currency'], $order->info['currency_value']) . '</b></td>' . "\n" .
          '        <td class="dataTableContent" align="right" valign="top"><b>' . $currencies->format($order->products[$i]['final_price'] * $order->products[$i]['qty'], true, $order->info['currency'], $order->info['currency_value']) . '</b></td>' . "\n" .
          '        <td class="dataTableContent" align="right" valign="top"><b>' . $currencies->format(tep_add_tax($order->products[$i]['final_price'], $order->products[$i]['tax']) * $order->products[$i]['qty'], true, $order->info['currency'], $order->info['currency_value']) . '</b></td>' . "\n";
     echo '      </tr>' . "\n";
   }
?>
     <tr>
       <td align="right" colspan="8"><table border="0" cellspacing="0" cellpadding="2">
<?php
 for ($i = 0, $n = sizeof($order->totals); $i < $n; $i++) {
   echo '          <tr>' . "\n" .
        '            <td align="right" class="smallText">' . $order->totals[$i]['title'] . '</td>' . "\n" .
        '            <td align="right" class="smallText">' . $order->totals[$i]['text'] . '</td>' . "\n" .
        '          </tr>' . "\n";
 }
?>
       </table></td>
     </tr>
     <tr><table border="0" width="500" cellspacing="0" cellpadding="2">
         <tr class="dataTableHeadingRow"><td colspan="3" class="dataTableHeadingContent"><b>Order Comments</td></tr>
<?php
   $orders_history_query = tep_db_query("select orders_status_id, date_added, customer_notified, comments from " . TABLE_ORDERS_STATUS_HISTORY . " where orders_id = '" . tep_db_input($oID) . "' order by date_added");
   if (tep_db_num_rows($orders_history_query)) {
     while ($orders_history = tep_db_fetch_array($orders_history_query)) {
       echo '          <tr valign=\"top\">' . "\n" .
            '            <td class="smallText" align="left" width="140">' . tep_datetime_short($orders_history['date_added']) . '</td>' . "\n" .
            '            <td class="smallText">' . nl2br(tep_db_output($orders_history['comments'])) . ' </td>' . "\n" .
            '          </tr>' . "\n";
     }
   }
?>
     </table>
     </tr>
   </table></td>
 </tr>
</table>
<!-- body_text_eof //-->

<br>

</body>
</html>
<?php require(DIR_WS_INCLUDES . 'application_bottom.php'); ?>

Good luck,

Fred

December 14, 2003

If anyone in the UK is interested in a bulk buy of these lables please PM me ASAP as I'll be ordering before Xmas.

radders · January 6, 2004

Hello Paul,

Well I spent the last two weeks pretty much full-time upgrading to MS2 but now am free to look at other things again. Did you decide whether to order labels? If you want to order 10,000 between the three of us and simply slip it 3 ways I'm happy. Just let me know.

Happy New Year

David

radders · January 6, 2004

Sorry that wasn't really intended for the forum.

blueline · January 6, 2004

fred,

mind sharing the images you are using? what is dash, and the others?

Thanks.

-Chris

February 18, 2004

Does anyone know where to get hold of the paper with the integrated labels. I've been looking everywhere in the UK without success?

TIA,

Ian

CC · February 19, 2004

I dont, but if you find out I would sure like to know too.

This kind of thing aint easy to find in the UK.

Might be a trip to the printers and get them to make them up for us.

:(

February 20, 2004

I found the Form/Shipping label combination at Office Max.

It has two labels - one for the "Ship to" label and a "Return Address" label.

They are placed in a column centered on half of the page, so I modified fredfillah's modified invoice.php file to fit this form.

I also made it so that my company logo is also on the shipping label for a more professional appearance.

The labels I found are: NCR - One step Form/Shipping Label combination, the best price I have found so far is $7.99 for 25 labels, if you find better let me know.

Below is the catalog/admin/invoice.php, and as always BACKUPBACKUPBACKUP before changing your files.

++++++++++++++++++++++++++++++++++++++++++++

<?php

/*

$Id: invoice.php,v 1.4 2003/02/16 13:40:33 thomasamoulton Exp $

osCommerce, Open Source E-Commerce Solutions

http://www.oscommerce.com

Released under the GNU General Public License

*/

require('includes/application_top.php');

require(DIR_WS_CLASSES . 'currencies.php');

$currencies = new currencies();

$oID = tep_db_prepare_input($HTTP_GET_VARS['oID']);

$orders_query = tep_db_query("select orders_id from " . TABLE_ORDERS . " where orders_id = '" . tep_db_input($oID) . "'");

include(DIR_WS_CLASSES . 'order.php');

$order = new order($oID);

?>

<!doctype html public "-//W3C//DTD HTML 4.01 Transitional//EN">

<head>

<title>YourStore Packing Slip: Order <?php echo $oID; ?></title>

</head>

<tr>

<tr><td class="main"><?php echo "<br><b>TO:<dl><dd>"; echo tep_address_format($order->delivery['format_id'], $order->delivery, 1, ' ', '<br>'); echo "</dl>" ?></td></tr>

</table>

</td>

<tr><td class="smallText" align="right"><br><br>Order Number: <?php echo $oID; ?><br><br>br><br><br></td></tr>

</table></center>

</tr>

<tr>

<tr>

</tr>

<tr>

<td class="pageHeading">Order Number: <?php echo $oID; ?></td>

</tr>

<tr>

<tr>

</tr>

<tr>

<td class="main"><?php echo tep_address_format($order->customer['format_id'], $order->customer, 1, ' ', '<br>'); ?></td>

</tr>

<tr>

</tr>

<tr>

<td class="main"><?php echo $order->customer['telephone']; ?></td>

</tr>

<tr>

<td class="main"><?php echo '<a href="mailto:' . $order->customer['email_address'] . '"><u>' . $order->customer['email_address'] . '</u></a>'; ?></td>

</tr>

</table></td>

<tr>

</tr>

<tr>

<td class="main"><?php echo tep_address_format($order->delivery['format_id'], $order->delivery, 1, ' ', '<br>'); ?></td>

</tr>

</table></td>

</tr>

</table></td>

</tr>

<tr>

</tr>

<tr>

<tr>

<td class="main"><?php echo $order->info['payment_method']; ?></td>

</tr>

</table></td>

</tr>

<tr>

</tr>

<tr>

</tr>

<?php

for ($i = 0, $n = sizeof($order->products); $i < $n; $i++) {

echo ' <tr class="dataTableRow">' . "\n" .

' <td class="dataTableContent" valign="top" align="right">' . $order->products[$i]['qty'] . ' x</td>' . "\n" .

' <td class="dataTableContent" valign="top">' . $order->products[$i]['name'];

if ( ($k = sizeof($order->products[$i]['attributes'])) > 0) {

for ($j = 0; $j < $k; $j++) {

echo '<br><nobr><small> <i> - ' . $order->products[$i]['attributes'][$j]['option'] . ': ' . $order->products[$i]['attributes'][$j]['value'];

if ($order->products[$i]['attributes'][$j]['price'] != '0') echo ' (' . $order->products[$i]['attributes'][$j]['prefix'] . $currencies->format($order->products[$i]['attributes'][$j]['price'] * $order->products[$i]['qty'], true, $order->info['currency'], $order->info['currency_value']) . ')';

echo '</i></small></nobr>';

}

echo ' </td>' . "\n" .

' <td class="dataTableContent" valign="top">' . $order->products[$i]['model'] . '</td>' . "\n";

echo ' <td class="dataTableContent" align="right" valign="top">' . tep_display_tax_value($order->products[$i]['tax']) . '%</td>' . "\n" .

' <td class="dataTableContent" align="right" valign="top"><b>' . $currencies->format($order->products[$i]['final_price'], true, $order->info['currency'], $order->info['currency_value']) . '</b></td>' . "\n" .

' <td class="dataTableContent" align="right" valign="top"><b>' . $currencies->format(tep_add_tax($order->products[$i]['final_price'], $order->products[$i]['tax']), true, $order->info['currency'], $order->info['currency_value']) . '</b></td>' . "\n" .

' <td class="dataTableContent" align="right" valign="top"><b>' . $currencies->format($order->products[$i]['final_price'] * $order->products[$i]['qty'], true, $order->info['currency'], $order->info['currency_value']) . '</b></td>' . "\n" .

' <td class="dataTableContent" align="right" valign="top"><b>' . $currencies->format(tep_add_tax($order->products[$i]['final_price'], $order->products[$i]['tax']) * $order->products[$i]['qty'], true, $order->info['currency'], $order->info['currency_value']) . '</b></td>' . "\n";

echo ' </tr>' . "\n";

}

?>

<tr>

<?php

for ($i = 0, $n = sizeof($order->totals); $i < $n; $i++) {

echo ' <tr>' . "\n" .

' <td align="right" class="smallText">' . $order->totals[$i]['title'] . '</td>' . "\n" .

' <td align="right" class="smallText">' . $order->totals[$i]['text'] . '</td>' . "\n" .

' </tr>' . "\n";

}

?>

</table></td>

</tr>

<tr class="dataTableHeadingRow"><td colspan="3" class="dataTableHeadingContent"><b>Order Comments</td></tr>

<?php

$orders_history_query = tep_db_query("select orders_status_id, date_added, customer_notified, comments from " . TABLE_ORDERS_STATUS_HISTORY . " where orders_id = '" . tep_db_input($oID) . "' order by date_added");

if (tep_db_num_rows($orders_history_query)) {

while ($orders_history = tep_db_fetch_array($orders_history_query)) {

echo ' <tr valign=\"top\">' . "\n" .

' <td class="smallText" align="left" width="140">' . tep_datetime_short($orders_history['date_added']) . '</td>' . "\n" .

' <td class="smallText">' . nl2br(tep_db_output($orders_history['comments'])) . ' </td>' . "\n" .

' </tr>' . "\n";

}

?>

</table>

</tr>

</table></td>

</tr>

</table>

<br>

</body>

</html>

<?php require(DIR_WS_INCLUDES . 'application_bottom.php'); ?>

fredfillah · February 20, 2004

I have purchased these forms from GoToForms.com (see http://www.gotoforms.com/templates/frmTemp...bFolderId=1281).

-Fred

February 20, 2004

If anyone in the UK would like the details of a supplier here, then please send me a PM.

February 20, 2004

Fred - are you able to share those images? arrow_rd.gif & dash?

Thanks.

April 1, 2004

If anyone in the UK needs any of these labels then I have some available having somewhat over-ordered :-(

Please PM me if you are interested.

fredfillah · April 1, 2004

Here are the images that I use:

arrow_rd.gif

dash.gif

Sorry for the delay.

-Fred

johndee · July 21, 2005

Hi,

Could you tell which UK supplier you got your integrated labels from? Can't seem to find what I'm lokking for - theres loads in the US though! :( Many thanks!

CC · July 21, 2005

You can find a UK company called Centereed who are literally a stones throw away from our own business.

They have quoted us for this kind of design.

johndee · July 25, 2005

You can find a UK company called Centereed who are literally a stones throw away from our own business.
They have quoted us for this kind of design.

<{POST_SNAPBACK}>

Thanks for that...would you mind telling me where they are based and what business they are in (eg. printers) as I can't find them (is that the correct spelling?). Website address would also be great is you happen to know it.

Many thanks for your help :thumbsup:

studio@centrereed · July 4, 2006

The Details for Centrereed are found at http://www.centrereed.co.uk and all info on integrated cards and labels can be downloaded in PDF format at http://www.centrereed.co.uk/download.html and the PDF is called Tamrack Information.

radders · July 4, 2006

Integrated Labels produce a good value form with two labels at the top for the UK market.

September 22, 2006

Just to make it quicker still, what we've done is format the email you receive to be the invoice with a peel off integrated address label and return address, and another peal off label for the posting book (orderID and address)

So that we just bulk print the order notification emails with a handy little add on called outlookprinter.

One select&click in outlook prints all invoices. No need to go to admin at all. You wouldn't believe how much time this saves.

Cheers

K

sakkiotto · November 14, 2006

Just to make it quicker still, what we've done is format the email you receive to be the invoice with a peel off integrated address label and return address, and another peal off label for the posting book (orderID and address)
So that we just bulk print the order notification emails with a handy little add on called outlookprinter.

One select&click in outlook prints all invoices. No need to go to admin at all. You wouldn't believe how much time this saves.

Cheers

K

Hi,

it's possible stamp invoice click only button invoice without open new page and select stamp??

November 14, 2006

Yes .

we can print all selected invoices/emails with one click

IntegratedLabels · November 15, 2006

Try www.integratedlabels.net

Invoices and Labels

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